Encouraging Employees to Fill Out Timesheets

As a business owner or manager, you understand the importance of filling in timesheets, as time is money, and therefore should not be wasted! To keep your business growing, with successful projects being completed on time and in budget, it is essential to manage accurate timesheet results. But how do you persuade staff to input their time at the end of the day?

Many members of staff will assume that the main purpose of timesheets is to keep an eye on if they are working hard enough, whereas this is rarely the case. If employees think that they are being watched and controlled, this can be very demotivating, and will bring a negative atmosphere to the office. Explain the positives to keeping timesheets. They are there to ensure projects are billed accurately, and are completed on time and within budget. Knowing how much time has been put into one project can make forecasting the budget for upcoming projects more accurate and practical. This ensures employees aren’t worked longer than their hours, and that the clients have realistic expectations. Overall, accurate timesheets can create better relationships with clients, increase profit of projects and give your company a better reputation. If the company is doing well, then more budget can be spent on Christmas parties, bonuses and pay rises - so everyone wins! 

Find the Timesheet System That Works For You The easier it is to log hours, the more your team will do it. Complex spreadsheets or systems that aren’t intuitive will complicate the process, and staff will not want to waste time when they could be working on something they see as more worthwhile. You need a system with a simple interface, that all staff members are trained to use. Our Rapport3 timesheet software links back to your resource planner, so staff are aware of the time they have spent on a task compared with how much time it had been allocated. Booked leave pre-populates into timesheets, and there are options such as flexi-time and auto-approvals to ensure Rapport3 works flawlessly with your business practice. Automated features like this save time, make life simpler and minimise human error. 

Log Time Any Time, Anywhere Convenience is key when it comes to time logging. If staff have to wait until they get into the office after a day of meetings, or being on the project site, time sheets will often be forgotten about. Rapport3 is optimised on mobile, so that time can be logged even after an employee gets home. Our Outlook plug-in also enables you to add information to the Rapport3 timesheet system through Outlook, so there is no need to be constantly swapping apps. Get in touch with our team to find out more on our Rapport3 timesheet software, which integrates seamlessly with our other project management modules, including HR, Job Costing, Quality Assurance and more!